๐๐๐ฏ๐๐ซ ๐ฌ๐ญ๐จ๐ซ๐ ๐๐จ๐๐ฎ๐ฆ๐๐ง๐ญ๐๐ญ๐ข๐จ๐ง ๐ข๐ง ๐ฒ๐จ๐ฎ๐ซ ๐ฉ๐ซ๐ข๐ฏ๐๐ญ๐ ๐ฌ๐ฉ๐๐๐ โ ๏ธโ ๏ธโ ๏ธ !!!!!
This is a rule we try to respect as much as we can at Stockly. Building knowledge in your private space, on Notion or Google Drive, is quite dangerous for the organization for several reasons:
1 - It encourages unstructured notes as you will be the only seeing them and you may think โItโs ok, I will understand myself when I reread this laterโ.
2 - It prevents the others from accessing this knowledge.
3 - It encourage chaos as it makes information less easy to find later, even for yourself. If your notes / documents are not in the right place inside the shared space, then itโs almost as if they were lost for ever.
๐๐ป ๐๐ต๐ผ๐ฟ๐, ๐๐ต๐ฒ๐๐ฒ ๐ฎ๐ฟ๐ฒ ๐๐ต๐ฒ ๐บ๐ฎ๐ถ๐ป ๐ฟ๐๐น๐ฒ๐ ๐๐ฒโ๐๐ฒ ๐ถ๐บ๐ฝ๐น๐ฒ๐บ๐ฒ๐ป๐๐ฒ๐ฑ ๐ฟ๐ฒ๐ด๐ฎ๐ฟ๐ฑ๐ถ๐ป๐ด ๐ผ๐๐ฟ ๐ธ๐ป๐ผ๐๐น๐ฒ๐ฑ๐ด๐ฒ ๐ฏ๐ฎ๐๐ฒ (๐๐ฒ ๐๐๐ฒ ๐ก๐ผ๐๐ถ๐ผ๐ป):
โ๏ธ Nothing must live in your Notion Private space, except:your To-do list,your non Stockly-related personal notes (about your holidays, ideas for a gift to your best friend โฆ)
โ๏ธNothing should be in the โsharedโ section (meaning itโs just shared with one or two colleagues), but rather in the right Teamspace, in the right page, and restricted to the right sub-groups if the document is confidential.
โ๏ธIf you have to take notes to prepare a meeting, create a subpage or a toggle on an existing documentation, rather than in your Private space.
โ๏ธ All pages must directly be created in the teamspace. If itโs work in progress, simply write โ๐ง WIP ๐งโ in the title so that the team knows you are still working on it.
We believe this is key to build a scalable knowledge base.