𝐍𝐞𝐯𝐞𝐫 𝐬𝐭𝐨𝐫𝐞 𝐝𝐨𝐜𝐮𝐦𝐞𝐧𝐭𝐚𝐭𝐢𝐨𝐧 𝐢𝐧 𝐲𝐨𝐮𝐫 𝐩𝐫𝐢𝐯𝐚𝐭𝐞 𝐬𝐩𝐚𝐜𝐞 ☠️☠️☠️ !!!!!
1 - It encourages unstructured notes as you will be the only seeing them and you may think “It’s ok, I will understand myself when I reread this later”.
2 - It prevents the others from accessing this knowledge.
3 - It encourage chaos as it makes information less easy to find later, even for yourself. If your notes / documents are not in the right place inside the shared space, then it’s almost as if they were lost for ever.
𝗜𝗻 𝘀𝗵𝗼𝗿𝘁, 𝘁𝗵𝗲𝘀𝗲 𝗮𝗿𝗲 𝘁𝗵𝗲 𝗺𝗮𝗶𝗻 𝗿𝘂𝗹𝗲𝘀 𝘄𝗲’𝘃𝗲 𝗶𝗺𝗽𝗹𝗲𝗺𝗲𝗻𝘁𝗲𝗱 𝗿𝗲𝗴𝗮𝗿𝗱𝗶𝗻𝗴 𝗼𝘂𝗿 𝗸𝗻𝗼𝘄𝗹𝗲𝗱𝗴𝗲 𝗯𝗮𝘀𝗲 (𝘄𝗲 𝘂𝘀𝗲 𝗡𝗼𝘁𝗶𝗼𝗻):
❗️ Nothing must live in your Notion Private space, except:your To-do list,your non Stockly-related personal notes (about your holidays, ideas for a gift to your best friend …)
❗️Nothing should be in the “shared” section (meaning it’s just shared with one or two colleagues), but rather in the right Teamspace, in the right page, and restricted to the right sub-groups if the document is confidential.
❗️If you have to take notes to prepare a meeting, create a subpage or a toggle on an existing documentation, rather than in your Private space.
❗️ All pages must directly be created in the teamspace. If it’s work in progress, simply write “🚧 WIP 🚧” in the title so that the team knows you are still working on it.
We believe this is key to build a scalable knowledge base.